MC Club Ltd (MCC Scotland) – Terms & Conditions - Main Character Summer Camp

Cancellation Policy

Refunds

a. Refund Policy

Refunds are only available if cancellation is requested in writing (including email) no later than nine weeks prior to the start of the first event.

Cancellation requests received after this deadline are not eligible for refund, regardless of circumstances.

Approved refunds will be processed within 30 days of receiving the cancellation request.

Deposits are non refundable. 

Tickets may not be transferred, exchanged, or resold publicly. If you wish to cancel your space, please contact team@scotlandmagic.uk so the place can be offered to our internal waitlist.

b. Payment Deadline

Full payment for summer camp must be made no later than 6 weeks prior to the event.

Failure to complete payment by each of these deadlines may result in cancellation of your reservation and forfeiture of your deposit.

c. Payment Agreement

By paying the required deposit to secure your reservation, you acknowledge and agree to complete full payment by the stated deadline.

Failure to do so may result in the loss of both your reservation and deposit.

d. Payment Authorisation & Chargebacks

By completing your booking and submitting payment, you confirm that you are the authorised cardholder and agree to the payment schedule, cancellation policy, and refund terms outlined in these Terms & Conditions.

Participants agree not to initiate a chargeback or payment dispute with their bank or credit card provider for payments made in accordance with these agreed terms.

If a chargeback is initiated in violation of these terms, MCC Scotland reserves the right to recover the full outstanding balance of the booking, along with any associated chargeback or administrative fees.

e. Force Majeure and Cancellation by MCC Scotland

In the unlikely event that Summer Camp must be cancelled due to circumstances beyond our control we will notify attendees as soon as possible. MCC Scotland shall not be liable for delays, cancellations, or modifications caused by circumstances beyond our reasonable control, including but not limited to:-

Natural disasters

Pandemics

Extreme weather

Strikes or labour disputes

Transportation disruptions

Government restrictions

Acts of God

Damage to the venue

Loss of access to the venue

Other unforeseen events

In such cases, attendees will be offered either:

• A rescheduled event date

• A refund (excluding any non-refundable deposits where applicable)

MCC Scotland is not responsible for additional costs incurred by attendees, including travel or accommodation expenses.

Travel insurance is strongly recommended.

In such circumstances, we reserve the right to modify, postpone, or cancel the event without liability.

Photography & Video

a. Photography and video footage will be taken during Summer Camp and images and recordings of you may be captured during the event.

b. MCC Scotland reserves the right to use this content for promotional purposes across digital platforms, social media, and print materials.

c. Please inform a member of MCC Scotland staff if you do not want to be photographed or recorded. Please note that it is possible that your image may still appear in the background of and incidental to other images. This does not affect your rights under data protection law.

d. Participants agree not to take photographs or record images of any other participants, MCC Scotland staff or contractors without their consent.

Safety & Participation

a. Summer Camp includes outdoor activities which carry an inherent level of risk, including (but not limited to): wild swimming, kayaking, paddleboarding, archery, Highland games, and hiking.

b. You are responsible for assessing your own physical fitness and suitability before participating and any activity undertaken by you at Summer Camp is at your own risk. By participating in any of our events you agree that you have no known health condition which prevents you from taking part and that you are not doing so against medical advice.

c. While MCC Scotland will take all reasonable precautions to ensure safety, participants acknowledge that accidents and injuries may still occur.

d. You agree to follow all safety instructions provided by staff at all times.

e. Participation in all activities is optional, and you may choose to opt out of anything that feels outside your comfort level.

f. Participants shall act responsibly and safely towards all other participants.

g. You are responsible for your own safety and, insofar as permitted by law, MCC Scotland is not liable for any loss of or damage to property, injuries, illness, accidents, loss or damage, sustained during or as a result of your attendance at, or any incident related to, Summer Camp. 

h. No participants under the age of 18 are allowed.

Alcohol & Drug Policy

a. Alcohol must be consumed responsibly and in accordance with local laws.

b. The use of illegal drugs or prohibited substances is strictly forbidden.

c. MCC Scotland reserves the right to remove, without refund, any participant in breach of this policy or who, in MCC’s opinion is acting in such a way as to compromise the safety or any other participant or MCC member of staff or contractor .

d. Participants acknowledge that alcohol or substance use may increase the risk of injury or accidents.

e. MCC Scotland is not liable for any incidents resulting from the misuse of alcohol or drugs during the event.

Travel Responsibilities & Visa Requirements

Attendees are responsible for arranging and covering the cost of their own travel to and from Edinburgh, Scotland, including flights, trains, accommodation, visas, and any other travel expenses.

International travellers are responsible for ensuring they meet all UK entry requirements, including securing any necessary visas or travel authorisations prior to arrival.

MCC Scotland is not responsible for visa approvals, immigration decisions, or denied entry to the United Kingdom.

Due to the fixed departure time of the coach transfer, we strongly recommend that attendees arrive in Edinburgh at least 24 hours before departure and schedule onward travel no earlier than 24 hours after the return coach arrives.

This recommendation allows for potential travel delays outside of our control, including weather disruptions, transportation delays, or other unforeseen circumstances.

MCC Scotland is not responsible for missed departures resulting from delayed or disrupted travel arrangements.

Code of Conduct & Bullying Policy

All participants are expected to behave respectfully toward fellow attendees, staff, and the property.

Any actions that disrupt the event, damage property, or create an unsafe or uncomfortable environment may result in removal from the event without refund.

Guests are responsible for any damage they cause to the venue or event property.

Zero-Tolerance Policy: Bullying, harassment, discrimination, or intimidation of any kind will not be tolerated.

Individuals engaging in such behaviour will be asked to leave the event immediately without refund.

Right to Refuse Attendance or Remove Participants

MCC Scotland reserves the right to refuse attendance or remove any participant, without refund, from the event without refund if their behaviour in MCC Scotland’s opinion:

• Poses a risk to the safety of themselves or others

• Violates the Code of Conduct

• Causes disruption to the event

• Fails to follow staff or vendor instructions

This decision will be made at the sole discretion of MCC Scotland in order to maintain a safe and welcoming environment for all attendees.

Activities & Event Schedule

The event schedule is subject to change.

Activities may be modified, replaced, or rescheduled due to factors including weather conditions, venue availability, or operational requirements.

Where necessary, activities may be replaced with alternatives of equal or greater value.

No refunds or compensation will be provided due to schedule or activity changes. MCC Scotland shall not be liable for any additional costs or expenses incurred by you as a result of such changes.

Emergency Contact Information

All attendees must provide an emergency contact prior to attending the event.

This information will only be used in case of an emergency.

General

1. Scots law shall apply to these Terms & Conditions and the Scottish courts shall have exclusive jurisdiction in respect of any dispute or matter arising therefrom.